Upon submitting a form in Team Forms, a series of key actions are set in motion to efficiently handle your data and streamline your workflow. Here's a concise rundown of what happens:
1. Secure Data Storage and Version Control:
Your submission data is securely stored and version-controlled in SharePoint. This includes both a file format and entries in a SharePoint list for easy reporting.
2. Uneditable PDF Generation:
An uneditable PDF of your form is generated and stored in SharePoint, providing a snapshot of your submission. The PDF can be used for document control or to send to users as part of a workflow.
3. Power Automate Workflows:
Power Automate workflows you've set up will run. For example, automated emails or approvals can be triggered, including the PDF copy of the form.
4. Interactive Data Viewing:
The submission screen becomes your hub for viewing and interacting with the collected data, allowing for easy analysis and insights. Administrators can even re-open and edit existing submissions form this screen.
Submitting a form in Team Forms initiates a seamless process of data handling, PDF generation, workflow automation, and interactive data exploration – all designed to enhance efficiency and collaboration.