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What happens to existing responses if I publish an update to my form template
What happens to existing responses if I publish an update to my form template

Managing Form Updates in Team Forms: What Happens to Existing Responses?

Updated over a week ago

Frequent updates to forms are essential for organizations to keep pace with evolving needs. Fortunately, Team Forms simplifies this process by allowing easy re-publishing with desired changes. However, understanding how these updates affect existing submissions and drafts is crucial. This article delineates what users can expect in such scenarios.

Draft Responses

Draft responses are unsent submissions saved automatically by Team Forms, enabling users to resume where they left off. When a form template is updated, Team Forms seamlessly transitions draft responses to the latest version.

While minor template changes typically allow smooth migration of data from the old to the new template, significant alterations, such as removing questions with existing data, may disrupt seamless migration.

Submitted Responses

Once a form has been submitted, Team Forms reframes from implementing the latest template to safeguard the integrity of submitted data, preserving its original state. Even during the editing process of an existing submission, Team Forms remains consistent in not applying the latest template.

To incorporate the latest template into an existing submission, users are advised to utilize the "copy response" feature. This function generates a new response with the updated template while transferring data from the previous submission, ensuring seamless integration of changes without compromising the integrity of the original data.

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