Team Forms

Form templates are stored as files within your teams SharePoint site. This means that you can control access to specific forms using SharePoint file permissions. This also means you can use SharePoint's inbuilt "Check Permissions" feature to audit weather a user has access to a specific form using the steps below.

<a href="https://help.teamforms.app/en/articles/9403671-accessing-the-sharepoint-site-for-your-team">Open the SharePoint site for your team</a>

Locate the source file for the specific form in question. This should in the following document library location <code>Team Forms &gt; Form Config &gt; Form Name &gt; form.published.json</code>

Click the "..." icon next to the form.published.json file then click "Manage access"

Within the access management popup click the "..." icon in the top right-hand corner followed by "Advanced settings"

This is open SharePoint's permissions screen. Click "Check Permissions" and enter the user's email. Any of the permissions shown below will mean the user has access to the form and it will appear for them in Team Forms:

1. <a href="https://help.teamforms.app/en/articles/9403671-accessing-the-sharepoint-site-for-your-team">Open the SharePoint site for your team</a>
2. Locate the source file for the specific form in question. This should in the following document library location <code>Team Forms &gt; Form Config &gt; Form Name &gt; form.published.json</code>
3. Click the "..." icon next to the form.published.json file then click "Manage access"
4. Within the access management popup click the "..." icon in the top right-hand corner followed by "Advanced settings"
5. This is open SharePoint's permissions screen. Click "Check Permissions" and enter the user's email. Any of the permissions shown below will mean the user has access to the form and it will appear for them in Team Forms:
 1. Read
 2. Edit
 3. Owner

Let's explore how administrators can check if a user has access to a specific form