Team Forms vs Microsoft Forms

Microsoft Forms is a great tool for simple forms like employee surveys and questionaries. Unfortunately, it can be very limiting if you need to build more sophisticated business forms or business critical systems. This is where Team Forms excels by providing a Form tool that is simple to use yet capable of handling the most complex data capture requirements. This article aims to outline the differences between the two products to help you make an informed decision on which tool to use for the specific job.

Feature	Team Forms	Microsoft Forms
Anonymous Forms	✅	✅
Power Automate Integration	✅	✅
Multi-page Forms	✅	✅
Offline Forms	✅	❌
Simple Branching	✅	✅
Complex Branching	✅	❌
PDF Generation of form response	✅	❌
Version History	✅	❌
User component	✅	❌
Business to Business Forms (External Guests)	✅	❌
SharePoint Datasource	✅	❌
Anonymous File Uploads	✅	❌
Email Notifications	✅	❌
Supports custom code if needed	✅	❌
Repeating Grids	✅	❌
Signatures	✅	❌
Image Markup	✅	❌
Calculated Fields	✅	❌
Custom CSS styling	✅	❌
Role based access control for forms	✅	❌
Multi-step Forms	✅	❌
Cascading dropdowns	✅	❌
Users can view and update responses	✅	❌
Pre-filled URLs for forms	✅	❌

Conclusion

In general Microsoft Forms is better suited for simple employee surveys however for anything requiring more complexity or business critical (e.g. Timesheets, expense claims, inspections, safety compliance forms etc.) Team Forms is generally a better choice.

Installing in Microsoft Teams

Pin a single form as a tab in Microsoft Team

Team Forms Best Practises

Populate a SharePoint list with Team Forms submission data